Website Succession Planning Software
   …keep your user names, passwords and online business access information organized, secure and offline. Just in case.




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Website owners who do everything

When you are vulnerable

Take control of the black box

Four things you must know

What do you have?

Protect your digital assets

Where are your digital assets?

How to access your digital assets

Be slow to delete - problems with accessing accounts

Trust one other person - take control over what happens

Who has access?

The secret power of information and being in control

    “The Problems of Access to Everyday Accounts, Even Beyond Your Internet Business.”

Be slow to delete.

All the research, thinking, writing and explaining that I’ve done in the past on how to build and manage websites and other internet properties seemed to fall short, because I hadn’t stressed enough to my clients the factor of “trust” when providing information on “How to Access It”.

The problems of access to everyday accounts, even beyond your internet business, is even more extreme than I had originally thought (and I already thought the problems were pretty extreme).

Of course, when I realized this, I soon scrambled for my infamous pads of paper, and my laptop to write down what started pouring out of me. I began asking Dan, my attorney, even more questions, and went digging even deeper into research, websites, internet structures, studies, interviews, observations, and experiences from my life so that I could explain exactly what this meant and what was really at stake. That’s when a lot of my most recent articles on website succession and the website succession software for owners of internet businesses and internet properties was created.

Lately, I like to ask people with an internet presence and online business “Have you ever taken the time to sit down and really and truly picture and imagine what your family would go through if something happened to you unexpectedly?” Of course, the answer is most always, “No.”

Take a moment and look at it from the perspective of the internet and an online business, and let’s look at how complicated something we’ve been using so casually really is.

Think about this…

You use your email account to register and create accounts at social media sites, do online banking, order items online, upload photos and videos, register domain names, establish web hosting, create blogs, receive funds from PayPal and other payment gateways. This means your email service provider has total CONTROL over a lot of what you have set up and do online.

And should something “happen” to you, and your family doesn’t know your user name and password, THEY CAN’T GET IT WITHOUT A COURT ORDER.

Do you see where I’m going with this? What if you have multiple email accounts with multiple user names AND passwords you used to buy domain names, set up website hosting, access PayPal accounts and other payment gateways, create bank accounts and blogs and for using social media sites? Trust me, I know this happens. I do it myself and it’s a common practice with internet marketers.

“How to Access It” becomes more important when you realize that those who follow you don’t know how many email accounts you have and use… and what internet properties are associated with these email accounts. And without this information a loved one, or anyone connected to your business, can’t access bank accounts, or initiate payments for credit card accounts, domain names, hosting accounts, and other online services used within your online business, or gain access to assets they might otherwise not know exist.

Be slow to delete

Understanding the Be slow to delete mindset, and how much depends on where you store your access information, and (this is key) what kinds of “information” and who to trust with this information, is HIGHLY important. This can be a touchy subject. Trust. But how much more frustrating can it be without “access?”

Have you ever heard the expression “It’s easier to ask forgiveness than permission?” Think about that for a moment. Have a conversation with the person who might need to step in for you if something should happen to you, or even the person who will inherit your online business, digital assets and other intellectual properties. Advise them to be very slow to delete email accounts until they are absolutely certain they’ve been able to establish new email accounts in their name and have moved and changed the required email account information. Why? Because email service providers do not allow transferring of accounts in the event of a death.

Plus-- once you start to understand how all the key access points of your internet presence are so interconnected and how important it is for someone, besides you, to have this information, it won’t seem or feel like a hassle or a nuisance to compile this to you at all.

You Need to Trust One Other Person

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If someone has to step into your shoes they’ll need this information:
  • You - the owner
    (Software also accommodates many owners)

  • Business information
    Include physical locations and required Tax Id numbers

  • Contacts
    Contact information for companies and individuals connected to your business.

  • Bank Accounts
    Banks you do business with, types of accounts with each bank, account information, how to access, and who has access to your bank accounts.

  • Email Accounts
    Email service providers and email accounts including user names and passwords. Emails connected to all your digital assets. Advise to be slow to delete email accounts.

  • Software Owned
    Software used to run your online business. Including versions, serial numbers, price, vendor and vendor contact information.

  • Computers and Other Devices
    Often overlooked are the passwords required to access your laptops and desktop computers. List the equipment you own, serial numbers and the access password required for entry and use.

  • Domain Names
    All domain names you own, registration costs and renewal / expiration dates. Have all domain names owned within one roster, regardless or registrar.

  • Domain Registrars
    Where a domain name is registered, the account information, user names and passwords, and how to access your account and who has access to this information. Ongoing costs associated with domain name, credit card used, email account associated with account.

  • Hosting
    Where your websites and blogs live. List direct hosting accounts and reseller hosting packages. Credit card used for payments and the email account associated with the hosting service. Access URL, user names, passwords and who has access.

  • FTP / HTTP
    How you access the back end of your websites and blogs to upload new content or change existing content. Includes server name, path, user names passwords and who has access to this information and authorized to do this work if not you.

  • Sub Domains and Blogs
    Each requires unique user names, passwords and access information.

  • Other Sites / Web 2.0
    For all the free service sites where you have content. Include all social media sites and other sites which require an email account associated with this service, user name and passwords in addition to how to access these sites, who is authorized to access these sites and also a note section for the purpose of each site. If you use an online password site, this is where to list it. If you use Facebook or Twitter, or any other service which allows multiple accounts within their program, this is where you list them.

  • Products
    The products you own and sell online. Include the type of product, cost and selling information, location of original work, date first appeared and product descriptions and notes.

  • Affiliate Program Income
    List the companies where you earn affiliate income. Including the account name, email account associated with their program, user name, passwords, estimated annual income, payment method and the bank account information which receives automatic deposits and who has access.

  • Joint Venture Partners
    Your Joint Venture Partners and contacts within each company.

  • Joint Venture Sales
    Joint Venture Partners who sell your products, how theyt’re paid for sales, and any service companies used for sales tracking and payment management services.

  • Service Companies Used
    Service companies used within your online business. Account information, access URLs, user names, passwords, emails associated with these services and the fees you pay to use these services.

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